I’m constantly shocked at how poor most people are ar scheduling meetings. There’s often simple things like “use the free/busy function” that you have to remind people about. Anyhow, there’s some good tips here if you’re someone who does all their meeting scheduling in plain text (read: you need help!), e.g.:
Instead, when I’m setting a meeting with a single person, I write and say, “Let’s have lunch together. How about next Wednesday at Cardiac’s House of Cheese at 11:45AM?” By putting not only the idea of lunch in the first email but also the details, I’m usually able to cut out a lot of later email traffic. The surprising thing is that most people accept my proposal in their very first reply.